Terms of Service
Effective 2026-07-27
Draft — not yet reviewed by a lawyer.
This is a starting draft written to describe how VISION actually works. It has not been reviewed by a qualified legal professional and must be before the service is offered to a paying customer. Indian law, including the Digital Personal Data Protection Act 2023, places specific obligations on whoever holds this kind of data.
The registered legal entity has not been configured, so this document names the product rather than a company. Set NEXT_PUBLIC_LEGAL_ENTITY before publishing.
These terms govern your use of VISION. Please read the clause on where your data lives — it changed with a change to how the Service is built, and it is the clause most likely to matter to you.
1. Definitions
"Service" means the VISION attendance and payroll software. "We" and "us" mean VISION. "Owner" means the person who creates a company account. "Employee" means a person the Owner approves to record attendance. "You" means whichever of those you are.
"Attendance Data" means the records the Service creates: punch times, GPS coordinates and accuracy readings, photographs captured at the moment of a punch, derived day statuses, leave records, and salary figures computed from them.
2. Licence and acceptable use
We grant you a non-exclusive, non-transferable right to use the Service for recording your own organisation’s attendance, for as long as your account is active and these terms are observed.
You may not use the Service to record attendance for people who have not been told they are being recorded; to track the location of a person outside their working hours; to resell or white-label the Service; or to attempt to access another organisation’s data by any means.
The Service captures location and photographs. It is your responsibility as the Owner to inform your employees of that, before they are asked to use it, and to have whatever consent your local law requires.
3. Account responsibilities
The Owner is responsible for who is approved into their company, for the accuracy of the rules they configure, and for the salary figures they enter. The Service computes from what it is given; it does not verify that a salary is correct or that a geofence is drawn around the right building.
You are responsible for keeping your password and your company code confidential. The company code is what lets a person request to join your company; treat it as you would an office key.
Attendance records for the current day may be corrected by the Owner. Records for earlier days cannot be edited by anyone, including us, other than through a documented support request. Every correction is permanently attributed and visible to the affected employee.
4. Data ownership
Attendance Data belongs to your organisation. We hold it in order to provide the Service, and for no other purpose. We do not sell it, and we do not use it to train models or to build products for anyone else.
You may export your organisation’s data at any time from the Owner console, as machine-readable files together with the stored photographs. If you close your account we will provide an export on request and then delete the data as described in the Privacy Policy.
5. Where your data lives
Attendance Data for all customers is stored in one database that we operate, separated by database-level access controls rather than by physical separation. We can technically read your records; we restrict ourselves from doing so by policy, by narrowly granted database permissions, and by an audit trail that cannot be rewritten by the application.
We are stating this plainly because it is a real limitation and you should price it into your decision. If you require that your provider be architecturally incapable of reading your data, this Service does not meet that requirement.
6. Availability and disclaimers
The Service is provided on an "as is" and "as available" basis. We do not warrant that it will be uninterrupted, that GPS readings supplied by a device will be accurate, or that a photograph proves the identity of the person in it.
Geofencing and photograph capture raise the cost of recording attendance dishonestly. They are not proof of presence, and should not be treated as conclusive evidence in a disciplinary or legal proceeding.
Salary figures produced by the Service are a calculation from the attendance and compensation you configured. They are not payroll advice, and they do not account for statutory deductions, taxes or filings beyond the fields you enter.
7. Limitation of liability
To the extent permitted by law, our total liability arising out of or relating to the Service is limited to the amount you paid us in the twelve months preceding the event giving rise to the claim.
We are not liable for indirect or consequential loss, including lost profits, lost business, or wages paid or withheld in reliance on a figure the Service produced.
Nothing in these terms limits liability that cannot be limited under applicable law.
8. Indemnity
You agree to indemnify us against claims brought by your employees or by a regulator arising from your use of the Service in a way that breaches these terms or applicable law — in particular, recording a person’s location or photograph without having told them.
9. Termination
You may stop using the Service at any time. We may suspend or terminate an account that breaches these terms, that is used to attempt access to another organisation’s data, or where required by law.
On termination we will make an export of your data available for thirty days, after which it is deleted in accordance with the Privacy Policy.
10. Governing law and jurisdiction
These terms are governed by the laws of India. The courts at New Delhi, India have exclusive jurisdiction over any dispute arising from them.
11. Contact
Questions about this document, or any request concerning your personal data, should go to VISION at anup86017@gmail.com.